VIRGINIA STATE ASSOCIATION
(Improved Benevolent Protective Order of Elks of the World, Inc.)
(Improved Benevolent Protective Order of Elks of the World, Inc.)
PGER Herman R. Winston, Jr.
Brother State President
|
|
PGDR Doris McMurray
Daughter State President
|
OUR PURPOSE:
In order that fraternal organization be perpetuated, and that a government be provided for such; that the welfare and happiness of it's members be promoted and enhanced; that the nobleness of soul and goodness of heart be cultivated; that the principles of Charity, Justice, Brotherly and Sisterly Love and Fidelity be inculcated; that it's members and their families be assisted and protected and that the spirit of patriotism be enlivened and exalted.
In order that fraternal organization be perpetuated, and that a government be provided for such; that the welfare and happiness of it's members be promoted and enhanced; that the nobleness of soul and goodness of heart be cultivated; that the principles of Charity, Justice, Brotherly and Sisterly Love and Fidelity be inculcated; that it's members and their families be assisted and protected and that the spirit of patriotism be enlivened and exalted.
Virginia State Association Fall Conference
May 18 - 23, 2023
Holiday inn Conference Center
20 Sanford Dr.
Fredericksburg, Va. 22406
540-368-8000
Code - ELK
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr.
State President
PGER Harold S. Hughes
State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 1 of 11
PROCLAMATION
Newsletter No. 22
March 14, 2023
I URGENTLY REQUEST THAT THIS PROCLAMATION AND ITS
ENCLOSURES BE READ IN ITS ENTIRETY IN EVERY LODGE,
TEMPLE, AND AUXILIARY MEETING SO THAT OUR MEMBERSHIP
MAY BE WELL INFORMED.
To the Officers, Members, Lodges, Temples, Councils and Auxiliaries of the
Virginia State Association Improved Benevolent and Protective Order of Elks of
the World.
This Proclamation will serve as the official notice for our 98th State Convention to
be held May 18th – 23rd, 2023, in Fredericksburg, Virginia.
All Brothers and Daughters are asked, to be supportive of our State Souvenir
Journal which is our OFFICIAL STATE PUBLICATION to honor our "Brother
and Daughter Elk of the Year'', PGER Prentece L. Booker and PGDR Annie
Wheeler. Brothers, please be reminded that during our 95th Convention the body
voted that each State Officer Elected and Appointed, District Deputies, Special
District Deputies and Emeritus Officers purchase a half page ad. Information to
purchasing your ad is enclosed.
Auxiliary State President PGDR Doris L. McMurray will notify the Daughters of
any pertinent information pertaining to the Auxiliary schedule.
Please direct your attraction to the following pages of this Proclamation No. 22 for
more important information pertaining to our 2023 State Convention.
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 2 of 11
2023 CONVENTION REGISTRATION FORM
May 18th – 23rd, 2023
PRE-REGISTRATION DEADLINE: April 21, 2023
NO EXCEPTIONS
PRE-REGISTRATION: $175.00 ___
ON SITE REGISTRATION: $190.00 ___
REGISTRATION IS ALL INCLUSIVE
BROTHERS INFORMATION
NAME: _______________________________________________________________________
STATE POSITION: _____________________________________________________________
EMAIL: ______________________________________________________________________
ADDRESS: ___________________________________________________________________
CITY: ____________________________ STATE: _______________________ ZIP: ________
PHONE: ______________________________________________________________________
LODGE: ___________________________________________________ NO.: ______________
LODGE POSITION: ____________________________________________________________
PLEASE MAKE CHECKS & MONEY ORDERS PAYABLE TO VIRGINIA STATE ASSOCIATION AND MAIL TO:
PGER Harold S. Hughes
State Secretary
1721 Fort Henry Court
Dumfries, Virginia 22026
Phone: 571-296-1166
Email: hhughes1952@gmail.com
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 3 of 11
CONVENTION HEADQUARTERS
MAY 18TH – 23RD, 2023
HOLIDAY INN FREDERICKSBURG CONFERENCE CENTER
20 Sanford Dr. Fredericksburg, VA 22406
Reservations can be made by calling (540) 368-8000 or use the link below:
https://www.holidayinn.com/redirect?path=hd&brandCode=HI&localeCode=en®ionCode=1
&hotelCode=MNZFB&_PMID=99801505&GPC=ELK&cn=no&viewfullsite=true
Block Code: "ELK"
Room Rate: $117.00
Reservations Deadline: April 18, 2023
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 4 of 11
PAST STATE PRESIDENT DEGREE
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 5 of 11
PAST STATE PRESIDENT DEGREE
REQUIREMENTS:
Brothers and Daughters aspiring to obtain their Past State President Degree through a Co-Ed
Department must submit; PSP Application, Letter of Endorsement from the Lodge/Temple,
Letter of Endorsement from the Council, and payment of $160.00 to the State Secretary, no later
than May 1, 2023.
Also, please be sure to contact the Co-Ed Department you plan to go through for any
requirements they may have for you.
BROTHERS
Past State President Degree will be given on Friday, May 19, 2023 and Join Collaring Service on
Sunday, May 21, 2023.
DEGREE- Black Suit, White Shirt, Black Long Necktie, Black Sock, Black Shoe, and Packet
Badge. (No Lapel Pins or Casual Collars)
COLLARING- White Suit, White Shirt, White Long Necktie, White Sock, White Shoe, and Packet
Badge (No Lapel Pins or Casual Collars)
You will need your own PSP Collar for Collaring Service
Once the State President has bestowed upon you the degree of Past State President you most join
and maintain your membership and Financial obligations with the Virginia PSP Council.
DAUGHTERS
Daughter who are going through a Co-Ed Department you must submit your application and
letters to the Brother State Secretary. Please refer to the Daughter PSP Council for your Dress
Requirements, Degree Information, and any other requirements they may have for you.
ALL BROTHER PAST STATE PRESIDENT COUNCIL OFFICERS AND MEMBERS
ARE REQUIRED BE DRESSED IN ALL WHITE PAST STATE PRESIDENT ATTIRE
FOR THE JOINT COLLARING SERVICE
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr.
State President
PGER Harold S. Hughes
State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 6 of 11
CO-ED DEPARTMENTS
The Virginia State Association Co-Ed Departments wish to remind every Lodge, Temple, and
Council of the annual $50.00 donation to help support the Co-Ed Departments. If there is any
member who wishes to make a personal donation please feel free to contact the Co-Ed
department head or send to the State Secretary. Please remember to indicate in the memo line
which Co-Ed Department you are donating to.
CO-ED DEPARTMENTS:
Athletic Department Public Relations Department
Jim Thom, Director Roger Brown, Director
Andrea Smith, Directress Julia Liggins, Directress
Beauty and Talent Department Security
Prentece L. Booker, Sr., Director Thomas Crews, Director
Cynthia Polk, Directress
Education Department
Lawrence P. Robinson, Director,
Linda Williams, Directress
Web Site
Harold Hughes, Director
Shrine Department Civil Liberties Department
Fred Giles, Director Aubrey Royal, Director
Mary Carter, Directress Elsie Scott, Directress
Veteran Affairs Department History Department
Floyd M. Bland, Director C. Ray Edmonds, Director
Eva A. Bland, Directress
Youth Department
Christopher Morris, Director
Marlene Barnes, Directress
Please reach out to the department heads if you would like to join a department, because
greatness is not accomplished alone it accomplished with everyone working together. Do your
part and Join a Co-Ed Department.
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 7 of 11
PUBLIC RELATIONS DEPARTMENT
Roger A Brown, Director - Julia B. Liggins, Directress - Jenice Coffey, Assistant Directress
TO: All Lodges, Temples, Councils, State Officers, Appointees, Directors, Directresses,
Deputies, Exalted Rulers, Daughter Rulers, Chief Antlers, Loyal Daughter Rulers, Brothers and
Daughters, Special Supporters, Sponsors, Family and Friends
It is our pleasure to greet you in this 2023 year as we can all see that spring has swiftly approached us.
This is the time of year when we again solicit your support as plans are being made to publish our
Virginia State Association Souvenir Book for our Brothers and Daughters Annual State Convention
which is scheduled for May 18-23, 2023 in Fredericksburg, VA at Holiday Inn Fredericksburg
Conference Center Hotel.
This year The Public Relations Department is asking that each Lodge and Temple will sponsor their
Exalted Ruler and Daughter Ruler together in a picture as an ad for the souvenir book. Group pictures of
the Lodge and Temple members are encouraged and will be greatly appreciated. Participating in the
souvenir book will help Brothers and Daughters to know who we are and where we are located.
Please support our efforts again this year by purchasing an ad to be published in the State souvenir journal
to recognize and congratulate our 2023 Brother Elk of the Year, P.G.E.R. Bro. Prentece Booker and our
2023 Daughter Elk of the Year P.G.D.R. Annie Wheeler. Ad sizes and prices are as follows: Whole page
$70; 1Ú2 page $50; Camera ready group or individual ads should be submitted along with the Checks or
Money orders made out as follows:
SEND OR EMAIL ADS TO:
PGDR Julia B. Liggins, Directress
jliggins2444@verizon.net
P.O. Box 223, Windsor, VA 23487
CHECKS/MONEY ORDERS PAYABLE TO: Virginia State Association
Mail to: PGER Harold Hughes, State Secretary
1721 Fort Henry Court, Dumfries, VA 22026
Please submit ads and money as soon as possible before the deadline of April 30, 2023. If there are
questions, please contact Directress, Julia B. Liggins 757-589-4835. We are confident that you appreciate
the dedication and hard work of our Brother and Daughter Elk of the Year. Can we count on you to help
make this Virginia State Association Souvenir Journal a great one for them? God Bless!
Fraternally,
Roger A. Brown, Director
Julia B. Liggins, Directress
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr.
State President
Hwin961471@aol.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
PGER Harold S. Hughes
State Secretary
hhughes1952@gmail.com
Page 8 of 11
2023 SOUVENIR BOOK AD SUBMISSION
PLEASE PRINT LEGIBLY
YOU MAY CREATE YOUR AD BY:
Attach business card
Upload a design in .jpeg .bmp .pdf .docx or .pub formats. (Email to: jliggins2444@verizon.net)
Draft using the guides below and give this form (or email) back to the person assisting you.
DRAFTS WILL BE SIZED TO FIT YOUR SELECTION
Date: _______________
FULL PAGE $70
HALF PAGE $50
Name: _____________________________________ Phone: _________________
Lodge, Temple or Business: ___________________________________________
Amount submitting: $_______
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 9 of 11
2023 CONVENTION AGENDA
SUBJECT TO CHANGE
TIME EVENT LOCATION
THURSDAY, May 18th
500pm 600pm Virginia State Association Official Joint Opening
615pm 730pm Co-Ed Dept. Meetings Beauty & Talent - Civil Liberties - Education TBA
700pm Virginia DOE State Degrees
FRIDAY, May 19th
700am Registrations Brothers Registrations Daughters
TBA
800am 830am Consecration
830pm 1200pm Business Session Daughters
900pm 1200pm Ritualistic Opening/Business Session Brothers
1200pm 200pm Lunch On Your Own
230pm 400pm Co-Ed Dept. Meetings Athletic - Youth – History - Shrine
415pm 545pm DDGDR Meeting DDGER Meeting
700pm 1100pm Back Yard Meet & Greet
SATURDAY, May 20th
700am Registrations Brothers Registrations Daughters
TBA
800am 830am Consecration
800am 1100am Business Session Brothers
830am 1100am Business Session Daughters
1200pm 200pm Civil Liberties Luncheon
230pm 400pm PSP Meeting and Degree Brothers
230pm 400pm PSP Meeting and Degree Daughters
500pm 730pm Beauty and Talent Pageant
900pm 1200am An Evening Saluting our Brother and Daughter State Officers
SUNDAY, May 21st
800am 1000am Joint Worship
TBA
1200pm 200pm Daughter’s Luncheon
300pm 500pm Oratorical Contest
700pm 830pm Joint PSP Collaring Service
900pm PSP Reception
MONDAY, May 22nd
800am Registration Brothers Registration Daughters
TBA
800am 830am Consecration
830am 1130am Business Session Daughters
900am 1130am Business Session Brothers
1200pm 200pm LUNCH ON YOUR OWN
200pm 400pm Business Session Brothers Business Session Daughters
430pm 600pm PGDR Meeting
800pm Daughters Event
TUESDAY, May 23rd
800am 900am Brothers Closing
TBA
800am 900am Daughters Closing
900am 1000am Joint Meeting and Closing
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 10 of 11
LIST OF EVENTS
BUSINESS DRESS-(SHORT COAT, BLAZER or SUIT with TIE)
REQUIRED FOR ALL BUSINESS SESSIONS AND MEETINGS
THURSDAY
Joint Opening
(All White)
FRIDAY
Meetings
(Business Dress)
Back Yard Meet and Greet
(Represent Your Lodge and Temple and Lawn Chair)
SATURDAY
Meetings
(Business Dress)
Civil Liberties Luncheon
(Department All White- VSA Members and Guest Business Dress)
Beauty and Talent Department Miss Virginia State Association Pageant
(Department Royal Blue and White- VSA Members and Guest Business Casual)
An Evening Saluting Our Brother and Daughter State Officers
(Brothers State Officers: Black Tux, White Shirt, Black Tie, Black Shoes)
(Daughter State Officers: Black Gowns)
(Non-State Officers Brothers & Daughters, and Guest: Formal/Semi-Formal)
SUNDAY
Joint Worship Service
(Black Suit Lodge Attire)
VA DOEs Luncheon
(Brothers Red Bowtie Set)
Education Department Oratorical Contest
(Department All White –VSA Members and Guest Business Casual)
Joint Past State President Collaring Service
(Council Officer and Members All White PSP Dress-
VSA Members and Guest Business Casual)
Past State President Reception
MONDAY
Meetings
(Business Dress)
TUESDAY
Joint Closing
(Business Casual/Travel)
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 11 of 11
WHAT TO BRING
1. White Suit
White Shirt, Whit Long Necktie, White Sock, White Shoes,
2. Black Suit
White shirt, Black Long Necktie, Black Socks, Black Shoes
3. Collar, Badge, Apron, and Fez
4. Other Suit or Short Coats/Blazer and Ties may be worn when there is no Dress
Requirement
5. Casual Lodge/Elk Paraphernalia
6. Lawn Chair
7. A GOOD ATTITUDE AND A WILLINGNESS TO WORK TOGETHER
In collusion, we continue to ask your prayers for our members and their families
who are presently ill, shut-in, and/or undergoing various forms of treatments. We
ask that our heavenly father bless them in speedy recoveries and to sustain their
caregivers. Remember them with a call, card, or visit.
If you have any question pertaining to this proclamation or our 2023 convention
please don’t hesitate to contact me your Virginia State President.
Fraternally yours,
Herman R. Winston Jr.
PGER Herman R. Winston, Jr.
Virginia State President
Attest: Harold S. Hughes
PGER Harold S. Hughes
State Secretary
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr.
State President
PGER Harold S. Hughes
State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 1 of 11
PROCLAMATION
Newsletter No. 22
March 14, 2023
I URGENTLY REQUEST THAT THIS PROCLAMATION AND ITS
ENCLOSURES BE READ IN ITS ENTIRETY IN EVERY LODGE,
TEMPLE, AND AUXILIARY MEETING SO THAT OUR MEMBERSHIP
MAY BE WELL INFORMED.
To the Officers, Members, Lodges, Temples, Councils and Auxiliaries of the
Virginia State Association Improved Benevolent and Protective Order of Elks of
the World.
This Proclamation will serve as the official notice for our 98th State Convention to
be held May 18th – 23rd, 2023, in Fredericksburg, Virginia.
All Brothers and Daughters are asked, to be supportive of our State Souvenir
Journal which is our OFFICIAL STATE PUBLICATION to honor our "Brother
and Daughter Elk of the Year'', PGER Prentece L. Booker and PGDR Annie
Wheeler. Brothers, please be reminded that during our 95th Convention the body
voted that each State Officer Elected and Appointed, District Deputies, Special
District Deputies and Emeritus Officers purchase a half page ad. Information to
purchasing your ad is enclosed.
Auxiliary State President PGDR Doris L. McMurray will notify the Daughters of
any pertinent information pertaining to the Auxiliary schedule.
Please direct your attraction to the following pages of this Proclamation No. 22 for
more important information pertaining to our 2023 State Convention.
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 2 of 11
2023 CONVENTION REGISTRATION FORM
May 18th – 23rd, 2023
PRE-REGISTRATION DEADLINE: April 21, 2023
NO EXCEPTIONS
PRE-REGISTRATION: $175.00 ___
ON SITE REGISTRATION: $190.00 ___
REGISTRATION IS ALL INCLUSIVE
BROTHERS INFORMATION
NAME: _______________________________________________________________________
STATE POSITION: _____________________________________________________________
EMAIL: ______________________________________________________________________
ADDRESS: ___________________________________________________________________
CITY: ____________________________ STATE: _______________________ ZIP: ________
PHONE: ______________________________________________________________________
LODGE: ___________________________________________________ NO.: ______________
LODGE POSITION: ____________________________________________________________
PLEASE MAKE CHECKS & MONEY ORDERS PAYABLE TO VIRGINIA STATE ASSOCIATION AND MAIL TO:
PGER Harold S. Hughes
State Secretary
1721 Fort Henry Court
Dumfries, Virginia 22026
Phone: 571-296-1166
Email: hhughes1952@gmail.com
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 3 of 11
CONVENTION HEADQUARTERS
MAY 18TH – 23RD, 2023
HOLIDAY INN FREDERICKSBURG CONFERENCE CENTER
20 Sanford Dr. Fredericksburg, VA 22406
Reservations can be made by calling (540) 368-8000 or use the link below:
https://www.holidayinn.com/redirect?path=hd&brandCode=HI&localeCode=en®ionCode=1
&hotelCode=MNZFB&_PMID=99801505&GPC=ELK&cn=no&viewfullsite=true
Block Code: "ELK"
Room Rate: $117.00
Reservations Deadline: April 18, 2023
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 4 of 11
PAST STATE PRESIDENT DEGREE
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 5 of 11
PAST STATE PRESIDENT DEGREE
REQUIREMENTS:
Brothers and Daughters aspiring to obtain their Past State President Degree through a Co-Ed
Department must submit; PSP Application, Letter of Endorsement from the Lodge/Temple,
Letter of Endorsement from the Council, and payment of $160.00 to the State Secretary, no later
than May 1, 2023.
Also, please be sure to contact the Co-Ed Department you plan to go through for any
requirements they may have for you.
BROTHERS
Past State President Degree will be given on Friday, May 19, 2023 and Join Collaring Service on
Sunday, May 21, 2023.
DEGREE- Black Suit, White Shirt, Black Long Necktie, Black Sock, Black Shoe, and Packet
Badge. (No Lapel Pins or Casual Collars)
COLLARING- White Suit, White Shirt, White Long Necktie, White Sock, White Shoe, and Packet
Badge (No Lapel Pins or Casual Collars)
You will need your own PSP Collar for Collaring Service
Once the State President has bestowed upon you the degree of Past State President you most join
and maintain your membership and Financial obligations with the Virginia PSP Council.
DAUGHTERS
Daughter who are going through a Co-Ed Department you must submit your application and
letters to the Brother State Secretary. Please refer to the Daughter PSP Council for your Dress
Requirements, Degree Information, and any other requirements they may have for you.
ALL BROTHER PAST STATE PRESIDENT COUNCIL OFFICERS AND MEMBERS
ARE REQUIRED BE DRESSED IN ALL WHITE PAST STATE PRESIDENT ATTIRE
FOR THE JOINT COLLARING SERVICE
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr.
State President
PGER Harold S. Hughes
State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 6 of 11
CO-ED DEPARTMENTS
The Virginia State Association Co-Ed Departments wish to remind every Lodge, Temple, and
Council of the annual $50.00 donation to help support the Co-Ed Departments. If there is any
member who wishes to make a personal donation please feel free to contact the Co-Ed
department head or send to the State Secretary. Please remember to indicate in the memo line
which Co-Ed Department you are donating to.
CO-ED DEPARTMENTS:
Athletic Department Public Relations Department
Jim Thom, Director Roger Brown, Director
Andrea Smith, Directress Julia Liggins, Directress
Beauty and Talent Department Security
Prentece L. Booker, Sr., Director Thomas Crews, Director
Cynthia Polk, Directress
Education Department
Lawrence P. Robinson, Director,
Linda Williams, Directress
Web Site
Harold Hughes, Director
Shrine Department Civil Liberties Department
Fred Giles, Director Aubrey Royal, Director
Mary Carter, Directress Elsie Scott, Directress
Veteran Affairs Department History Department
Floyd M. Bland, Director C. Ray Edmonds, Director
Eva A. Bland, Directress
Youth Department
Christopher Morris, Director
Marlene Barnes, Directress
Please reach out to the department heads if you would like to join a department, because
greatness is not accomplished alone it accomplished with everyone working together. Do your
part and Join a Co-Ed Department.
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 7 of 11
PUBLIC RELATIONS DEPARTMENT
Roger A Brown, Director - Julia B. Liggins, Directress - Jenice Coffey, Assistant Directress
TO: All Lodges, Temples, Councils, State Officers, Appointees, Directors, Directresses,
Deputies, Exalted Rulers, Daughter Rulers, Chief Antlers, Loyal Daughter Rulers, Brothers and
Daughters, Special Supporters, Sponsors, Family and Friends
It is our pleasure to greet you in this 2023 year as we can all see that spring has swiftly approached us.
This is the time of year when we again solicit your support as plans are being made to publish our
Virginia State Association Souvenir Book for our Brothers and Daughters Annual State Convention
which is scheduled for May 18-23, 2023 in Fredericksburg, VA at Holiday Inn Fredericksburg
Conference Center Hotel.
This year The Public Relations Department is asking that each Lodge and Temple will sponsor their
Exalted Ruler and Daughter Ruler together in a picture as an ad for the souvenir book. Group pictures of
the Lodge and Temple members are encouraged and will be greatly appreciated. Participating in the
souvenir book will help Brothers and Daughters to know who we are and where we are located.
Please support our efforts again this year by purchasing an ad to be published in the State souvenir journal
to recognize and congratulate our 2023 Brother Elk of the Year, P.G.E.R. Bro. Prentece Booker and our
2023 Daughter Elk of the Year P.G.D.R. Annie Wheeler. Ad sizes and prices are as follows: Whole page
$70; 1Ú2 page $50; Camera ready group or individual ads should be submitted along with the Checks or
Money orders made out as follows:
SEND OR EMAIL ADS TO:
PGDR Julia B. Liggins, Directress
jliggins2444@verizon.net
P.O. Box 223, Windsor, VA 23487
CHECKS/MONEY ORDERS PAYABLE TO: Virginia State Association
Mail to: PGER Harold Hughes, State Secretary
1721 Fort Henry Court, Dumfries, VA 22026
Please submit ads and money as soon as possible before the deadline of April 30, 2023. If there are
questions, please contact Directress, Julia B. Liggins 757-589-4835. We are confident that you appreciate
the dedication and hard work of our Brother and Daughter Elk of the Year. Can we count on you to help
make this Virginia State Association Souvenir Journal a great one for them? God Bless!
Fraternally,
Roger A. Brown, Director
Julia B. Liggins, Directress
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr.
State President
Hwin961471@aol.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
PGER Harold S. Hughes
State Secretary
hhughes1952@gmail.com
Page 8 of 11
2023 SOUVENIR BOOK AD SUBMISSION
PLEASE PRINT LEGIBLY
YOU MAY CREATE YOUR AD BY:
Attach business card
Upload a design in .jpeg .bmp .pdf .docx or .pub formats. (Email to: jliggins2444@verizon.net)
Draft using the guides below and give this form (or email) back to the person assisting you.
DRAFTS WILL BE SIZED TO FIT YOUR SELECTION
Date: _______________
FULL PAGE $70
HALF PAGE $50
Name: _____________________________________ Phone: _________________
Lodge, Temple or Business: ___________________________________________
Amount submitting: $_______
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 9 of 11
2023 CONVENTION AGENDA
SUBJECT TO CHANGE
TIME EVENT LOCATION
THURSDAY, May 18th
500pm 600pm Virginia State Association Official Joint Opening
615pm 730pm Co-Ed Dept. Meetings Beauty & Talent - Civil Liberties - Education TBA
700pm Virginia DOE State Degrees
FRIDAY, May 19th
700am Registrations Brothers Registrations Daughters
TBA
800am 830am Consecration
830pm 1200pm Business Session Daughters
900pm 1200pm Ritualistic Opening/Business Session Brothers
1200pm 200pm Lunch On Your Own
230pm 400pm Co-Ed Dept. Meetings Athletic - Youth – History - Shrine
415pm 545pm DDGDR Meeting DDGER Meeting
700pm 1100pm Back Yard Meet & Greet
SATURDAY, May 20th
700am Registrations Brothers Registrations Daughters
TBA
800am 830am Consecration
800am 1100am Business Session Brothers
830am 1100am Business Session Daughters
1200pm 200pm Civil Liberties Luncheon
230pm 400pm PSP Meeting and Degree Brothers
230pm 400pm PSP Meeting and Degree Daughters
500pm 730pm Beauty and Talent Pageant
900pm 1200am An Evening Saluting our Brother and Daughter State Officers
SUNDAY, May 21st
800am 1000am Joint Worship
TBA
1200pm 200pm Daughter’s Luncheon
300pm 500pm Oratorical Contest
700pm 830pm Joint PSP Collaring Service
900pm PSP Reception
MONDAY, May 22nd
800am Registration Brothers Registration Daughters
TBA
800am 830am Consecration
830am 1130am Business Session Daughters
900am 1130am Business Session Brothers
1200pm 200pm LUNCH ON YOUR OWN
200pm 400pm Business Session Brothers Business Session Daughters
430pm 600pm PGDR Meeting
800pm Daughters Event
TUESDAY, May 23rd
800am 900am Brothers Closing
TBA
800am 900am Daughters Closing
900am 1000am Joint Meeting and Closing
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 10 of 11
LIST OF EVENTS
BUSINESS DRESS-(SHORT COAT, BLAZER or SUIT with TIE)
REQUIRED FOR ALL BUSINESS SESSIONS AND MEETINGS
THURSDAY
Joint Opening
(All White)
FRIDAY
Meetings
(Business Dress)
Back Yard Meet and Greet
(Represent Your Lodge and Temple and Lawn Chair)
SATURDAY
Meetings
(Business Dress)
Civil Liberties Luncheon
(Department All White- VSA Members and Guest Business Dress)
Beauty and Talent Department Miss Virginia State Association Pageant
(Department Royal Blue and White- VSA Members and Guest Business Casual)
An Evening Saluting Our Brother and Daughter State Officers
(Brothers State Officers: Black Tux, White Shirt, Black Tie, Black Shoes)
(Daughter State Officers: Black Gowns)
(Non-State Officers Brothers & Daughters, and Guest: Formal/Semi-Formal)
SUNDAY
Joint Worship Service
(Black Suit Lodge Attire)
VA DOEs Luncheon
(Brothers Red Bowtie Set)
Education Department Oratorical Contest
(Department All White –VSA Members and Guest Business Casual)
Joint Past State President Collaring Service
(Council Officer and Members All White PSP Dress-
VSA Members and Guest Business Casual)
Past State President Reception
MONDAY
Meetings
(Business Dress)
TUESDAY
Joint Closing
(Business Casual/Travel)
VIRGINIA STATE ASSOCIATION
I.B.P.O. Elks of the World
PGER Herman R. Winston, Jr. PGER Harold S. Hughes
State President State Secretary
Hwin961471@aol.com hhughes1952@gmail.com
Post Office Box 25444
Richmond, Virginia 23260
www.VAElks.com
Page 11 of 11
WHAT TO BRING
1. White Suit
White Shirt, Whit Long Necktie, White Sock, White Shoes,
2. Black Suit
White shirt, Black Long Necktie, Black Socks, Black Shoes
3. Collar, Badge, Apron, and Fez
4. Other Suit or Short Coats/Blazer and Ties may be worn when there is no Dress
Requirement
5. Casual Lodge/Elk Paraphernalia
6. Lawn Chair
7. A GOOD ATTITUDE AND A WILLINGNESS TO WORK TOGETHER
In collusion, we continue to ask your prayers for our members and their families
who are presently ill, shut-in, and/or undergoing various forms of treatments. We
ask that our heavenly father bless them in speedy recoveries and to sustain their
caregivers. Remember them with a call, card, or visit.
If you have any question pertaining to this proclamation or our 2023 convention
please don’t hesitate to contact me your Virginia State President.
Fraternally yours,
Herman R. Winston Jr.
PGER Herman R. Winston, Jr.
Virginia State President
Attest: Harold S. Hughes
PGER Harold S. Hughes
State Secretary
